Team inbox

Handle guest issues
instantly.

One inbox for every WhatsApp thread, SMS, and web chat. AI auto-resolves 80%. Your team picks up the rest with full PMS context.

Messages 2
All Unread Archived
MT
Marcus Thompson 2:16 PM
Book it. Thanks!
Auto-resolved Room 412
ER
Elena Rodriguez 12:15 AM
Thanks. Still waiting. It's getting late.
Human Needed Room 512 Overdue 18 min
SJ
Sarah & James Yesterday
Thank you for the early check-in! Reall…
Resolved Room 205
DP
David Park 11:15 AM
Let's do 3 PM please
AI Resolved Room 412
PK
Priya Kapoor 10:12 AM
Thanks, still waiting on the shower repair…
AI Response Room 619
YT
Yuki Tanaka 3:42 PM
Yes, please!
Auto-resolved Room 305
AO
Aisha Okafor Mon
Early check-in at 11 am possible?
Resolved Room 714
DP
David Park
Active 5m ago Staying in 412
Guest speaks: English · Auto-detected
Hi! Could I get a late checkout tomorrow?
Today, 11:14 AM
AI ASSISTANT
Of course. Here are today's options for Room 412:
1 PM — Complimentary
3 PM — €25
5 PM — €60
Sources: Offers · Late checkout Guest Policies · Late checkout
Today, 11:14 AM
Let's do 3 PM please
Today, 11:15 AM
AI ASSISTANT
Booked. Late checkout confirmed for 3 PM tomorrow. €25 has been added to your folio. Enjoy your extra time!
Sources: PMS · Folio update
Today, 11:15 AM
Reply…
Draft AI
DP
SILVER
David Park
Loyalty ID: #VIQ-52819
Journey Info
Guest Journey
Checked in — Room 412
2 days ago, 3:14 PM
Requested late checkout
Today, 11:14 AM
AI offered 3 priced options
Today, 11:14 AM
Booked 3 PM · €25 to folio
Today, 11:15 AM
Event Details
Late checkout — 3 PM tomorrow
Resolved by AI
DETECTED BY AI Today, 11:14 AM
"Let's do 3 PM please"
DESTINATION P PMS
TASK ID #FOL-412-2271
ASSIGNED TO AI Assistant
CREATED Today, 11:14 AM
Late checkout booked · €25 upsell logged
Today, 11:15 AM
Trusted by
140+ properties
01 · Unified inbox

One place for every direct conversation.

WhatsApp, SMS and web chat — unified in one screen with full guest context. Every direct guest conversation, in one place, with PMS data attached.

  • Inbox-wide translation — guests write in any of 200+ languages, your team reads and replies in theirs.
  • WhatsApp, SMS, email, and web chat — all in one thread view.
  • Reply from one dashboard — guests keep chatting on their preferred channel.
Learn how the AI resolves, acts, and hands off — see AI Operator
Viqal · Unified inbox visual
All channels · · · ·
Emma G. · Rm 412
Book it. Thanks!
WhatsApp
Anya K. · Rm 517
Need late checkout
SMS
Chen L. · Rm 208
Loyalty points query
Email
Sophie L. · Rm 104
Spa booking
Web chat
02 · Inbox translation

Every guest in their language. Your team in yours.

Set your inbox language once. Guests write in any of 200+ languages — your team reads and replies in yours. Viqal translates both directions in real time, and keeps the original message one click away so your team can verify what was actually said.

  • 200+ languages, translated both directions automatically.
  • Original message always one click away — full transparency, no black box.
  • Set inbox language per property, per team, or per agent.
Viqal · Inbox translation visual
GUEST · JA TRANSLATING STAFF · EN
Guest
WhatsApp · Hana T.
JA
空港シャトルは何時ですか?
14:02
朝7時から30分ごとに運行しています。次は7:30発です。
14:04 ✓✓
Staff
Team inbox
EN
What time is the airport shuttle?
JA → EN Original message
We run every 30 min from 7 AM. Next departure 7:30.
EN → JA · SENT 14:04
Anything else? Just message us.
Customer proof

"It provides fast, consistent responses, reduces the workload on our team, and lets staff focus on complex guest needs."

Suknai Hotels & Resorts
Saudi Arabia
03 · FAQ

Team inbox · common questions

01

How long does setup take?

Less than a day if your PMS is already connected. New PMS integrations take 2–16 weeks depending on the provider's responsiveness — our team runs it end-to-end.

02

Which channels are supported?

WhatsApp, SMS, and website web chat widget. Every channel lands in the same inbox; your team replies from one place.

03

How does escalation to staff work?

The AI resolves the routine flow. When it hits an edge case — an unusual request, a complaint, a VIP — it hands off to the team inbox with the full conversation.

04

Does Viqal replace our existing CRM or helpdesk?

No. Viqal sits alongside. We hand off to your team and route tasks into your existing ops tools or your PMS task module.

05

Is guest data secure?

Yes. GDPR-compliant, encrypted in transit and at rest, and hosted in EU data centres. No guest data leaves your tenant unless you share it.

04 · Ready to go live

Every guest request.
In one place. Handled.